USTU Board Election Process
~ adopted 11/2/15 ~
Before Board Elections Meeting
Step 1 - Confirm eligibility
Board officers review list of owner members to confirm eligibility to serve on the board. Eligibility includes:
- Current owner member status (approved as an owner member, on schedule with share payments)
- Active participation
- Reliable monthly carrying charge (“rent”) payments
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Step 2 - Notification of Board Elections
Board officers send notification of board elections, including the date, time, and list of eligible owner members. Notification goes out at least one week before the elections.
At Board Elections Meeting
Step 3 - Distribute Ballot
Board officers distribute “ballots” with all eligible owner members listed. Each name will have two options next to them: support, non-support.
Step 4 - Confirm Interest
Each eligible owner member affirms whether they are interested and willing to serve on the board upon reviewing the expectations and responsibilities of board member. Those who are not willing or able to serve will have their names crossed off the ballots.
Step 5 - Elections
All owner members complete their ballots anonymously by checking the appropriate box next to each eligible member’s name. Absentee votes will be accepted.
Step 6 - The Count
The meeting facilitation team will collect and count the ballots. Eligible owner members who receive at least 66% support vote will serve as board members for the following 12 months beginning immediately.
Step 7 - The Results
The meeting facilitation team will announce the vote counts and the newly elected board members, the results will be recorded in the minutes.