FOOD LOBBY MEETING MINUTES - 11/15/09
In attendance - Jeremy, Jocelyn, Jessica H, Lara, a couple others (I forgot to write down names)
I. RECAP OF OCTOBER MEETING
A. Conflict Resolution:
-4 points proposed to LAEV, all were accepted and LAEV responded in an email with proposed steps of action
-Food Lobby needs to formulate a collective response to LAEV’s proposed steps of action
-Lara expressed concern about the way the incident was presented to listserve and is considering composing a statement as a 3rd party observer to clear up perceptions regarding the conflict to send to the list B. General Food Lobby/Bulk Room (FL/BR) Safety:
-We want to have a safe environment in which to operate
-Gate access to LAEV a concern for FL/BR and LAEV residents
-LAEV “greeter” during FL/BR shifts could be the answer, someone to accompany FL pick-ups, not just let them in the building?
-Dave A is installing a phone in BR for gate access during BR shifts
-Security of bike room also an issue for LAEV residentsII. WORKSHIFTS
A. Sunday FL Workshift Absences:
-Generally a MAJOR problem
-BR shifts also suffering
-Lindsey was calling in reminders to cell members and keeping track of cell attendance before his departure
-Jonny is now making those calls from NYC, presumably as a BACK-UP to the calls that cell coordinators should also be making
-Currently no process for coordinators to account attendance
-Group discussed using the FL database to track attendance - would require more database programing and instructing coordinators on how to use it, probably an easier way (see below)
-Jeremy suggested the primary problem is communication - not every member has made it onto the listserve and therefore doesn’t even know they are on a workshift
-Lara volunteered to send all new members an email with a link to joining the listserve
-Jeremy contacted all cell coordinators with the available contact information of their cell members
-Jeremy contacted all cell coordinators and requested they collect missing contact info for their cell members that aren’t on the database so we can create a more complete database
-Group consensus - cell coordinators should have login info for the database and know how to use it - contact Jeremy for that info
-Jeremy has volunteered to cull contact info from cell coordinators and input to the database to streamline the data collection process
-Group consensus - cell coordinators should respond to the weekly Order email with attendance of their cell as a way to keep track of attendance and do so as a public record
-Group discussed finding someone to check attendance record on Tuesday and call absentees after the fact to create more opportunities for FL/cell member contact, discussion, clarity of what FL membership means ie. working a shift
-Group consensus - cell coordinators needs to keep track and identify problems in their cell and inform new members about orientation sessions
-Once cell problems are identified, someone will need to asses the data and devise a plan to fix it, ie. trying harder to get new members to orientation, getting everyone on the listserve, weeding out names of former FL members who still are members of a cell
-Lara volunteered to balance the names of those placing orders with the names of cell members to instigate workshift reorganization to form more functional cells
-Ann will reorganize workshifts (?I don’t recall who suggested this?)
-Jonny volunteered to link FL database to BR database, however currently the BR database isn’t working B. Workshift Partial Attendance:
-Group consensus - cell coordinators need to instigate communication with chronic latecomers
-Jeremy suggested discussing a policy for what constitutes attendance to a shift, ie. latecomers C. Sunday FL Workshift Subs:
-Jessica H suggested subs need to be requested with adequate lead time to ensure finding someone to cover your shift ie. not the week before (emergencies being an exception - Jeremy)
-Make-up shifts? Is there a way to make this happen?