== Notes from 9/29/8 Community Meeting ==
Agenda
Schedule Becca’s greenlight decision: Ann and Aurisha
Short stay request approval for Victor R: Angel
Decision on Full Membership for Kathy: Thiago
Forming Emergency Preparedness Committee: Kathy
115 usage update: Kathy
“Consensus pending” decisions when lack of quorum: Kathy
Use of wiki for meeting notes: Andrea
Announcements
Evaluation
Present
Facilitator: Brad, Scribe: Kathy, Members: Dave, Ann, Aurisha, Lara, Thiago, Angel, Heather, Joe, Esfandiar, Jimmy, Michelle, Dale. In Process: Becca, Zoe. Guests: Victor R, Maeve. Hot cranberry cookies.
Short Stays
Maeve and Hunter must leave Ann’s, options discussed. All agreed: Use 111 to store their stuff, stay in 116, move into 210 or 211 once available.
Victor introduced, circumstances discussed; has large print collection to store, needs space for living and drawing. Plans to share with a friend after about four months here. Nonmembers departed. Concerns: Open-ended, no clear plan for departure. Many short-stays eating up meeting time; members now in process may need permanent space; other short stays coming during next 4 months. Possible to lodge with Joe if nothing else available; Ann offered storage space after Fred removes his stuff. Cash flow from short stays helpful. Need more rentable space: 111 almost ready; 108 and 109 need work parties, but considerable work to bring up to code. All agreed: Short stay approved. Which unit: bike racked. Everyone returned.
Membership
Kathy: Full membership decision. Lara brought up six month residency requirement, which has not been a stated policy but may be included in POG bylaws: Bikeracked. Nonmembers and Kathy departed and returned. Full Membership granted: Yay!
Update on Unit 115
Kathy described current use by herself, Melba, overnight guests, and community. Much cleaning and painting, now habitable; personal and business storage, exercise equipment, commercial kitchen, office space, ground floor deliveries. Plan: replace missing stove, invite guest use, move most activities elsewhere, use bike room for mail, develop other storage options. Would like to stay until about March.
Schedule Becca’s Greenlight
Becca introduced: Grad student, “interested” status since July. Greenlight scheduled for October 13.
No-Quorum Policy
What to do when no quorum? Conduct business as usual, but next quorum ratify any decisions? (Onus on facilitation teams to ensure items are revisited.) Consense, subject to resolution of any concerns? (Onus on absentees to raise any issues… why have a quorum?) Define classes of decisions that must wait for a quorum? (Membership, policies, space use….) Business as usual, since we trust each other? Adjourn after X minutes? Meet, but avoid making decisions until quorum present? Bikeracked for POG business next week.
Emergency Preparedness Committee
Esfandiar, Melba and Kathy have formed a group to work on community preparedness. Plans afoot for fundraising, assembling and storing supplies, and acquiring useful items. Ann signed on.
Internet Privacy and the Wiki
Andrea proposed using only first names and last initials on the Wiki, no last names. Consensed. Use password-protected pages for notes? But they are useful to people outside the community; agreed, leave on, but without last names. Notes should be consistently posted to the wiki and the listserv? Yes, agreement. (Those that are missing should be added after redacting last names.) Notes should have standardized format so all include same content? Tutorial or instructions for note-takers would be useful. Notification or warning to people in process (etc.) that their information may be public and individuals may take action if concerned? Andrea will work on redacting last names from Wiki, and on getting old versions of Wiki erased.
Announcements
- Ann and Dave hosting Supah Suppah Thursday at 7:30 so we can see slides of their recent travels. Ann’s dad coming.
- Randy will be playing his synthesizer in Long Beach.
- Michelle promoting Brisee’s fundraiser on 10/10, wants donation of auctionable items.
- Andrea making under-door flyer regarding privacy issues; Kathy to help.
- October 4 artist group not coming.
- Michelle invites all to Brisee career fair on Oct. 22: Talk about your job and do mock interviews.
Evaluation
- Good to be here, went well, good to discuss privacy further
- Ask for “unresolved concerns” instead of “any concerns”
- Skipped in the stack twice, missing agenda item
- Good prep (research issues, advance agendas), liked prioritized list, didn’t feel rushed
- Better to use body of email, not attachments
- Liked summarizing, stack not organized, missed some hands up, missed some background
- Excellent problem solving by Aurisha
- Dense content, some hands got skipped, but got through a lot of work
- Good prep, covered a lot
- OK
- It was good, facilitator should not respond until his turn at evaluating
- Good, weak on context, Lara’s direction murky, short stays and quorum policy took too long
- Dave kept interrupting
- Cookies crumbled
- Thanks
- Very dense, energy was packed in, so much to talk about, hard to stay on schedule
- Useful to know next facilitation team
- Bike Racked
Short stay location for Victor
Require six month residency before granting Full Member status?
Extend use of 115 by Kathy and Melba?
October 13 greenlight decision for Becca
Policy when quorum lacking (POG 10/6) - On Deck
Next facilitation team: Joe and Andrea (sub for Somer)
- Bike Racked
--Kathy 2008-10-01 01:18 UTC